Special Council Meeting

O'Reilly That the Agenda for the Open Session of the Special Council Meeting of Tuesday, December 1, 2020, be adopted as circulated.

That Report CORP2020-019, Proposed 2021 Operating Budget Update , be received.

That Report CORP2020-018, Disposition of 2019 Surplus, be received; and That the 2019 Surplus of $2,999,743 be maintained in the Contingency Reserve for the purpose of funding community, economic, and corporate pandemic recovery initiatives.

O'Reilly That Report PUR2020-032, Single Source – CIMA Canada Inc. for the Contract Administration and Site Inspection for the Downtown Reconstruction Phase III, be received; That Council authorize the single source purchase to CIMA Canada Inc. for the contract administration and site inspection for Phase III of the downtown Lindsay reconstruction for the total amount of $484,228.00 not including HST; That the budget for the roads component of the Downtown Reconstruction project 983210300 be reduced by $732,571 with $659,314 returned to the Capital reserve and $73,257 returned to the Roads Development Charge Reserve; That the budget for the water and sewer component of the Downtown Reconstruction project 998210300 be reduced by $570,153 with $146,375 returned to the Sewage Development Charges Reserve, $170,393 reduction in the SCF Grant, and $253,385 reduction in debenture; and That the Procurement Division be authorized to issue a purchase order.

That Staff be requested to provide a list of small low volume gravel roads, in consultation with Council, and report back to Council by the end of Q2, 2021 on the cost to hard-top the roads identified.

That JDE Project 928210107, being the Victoria Manor Wanderguard System in the amount of $25,000, be removed from the proposed Tax-Supported Capital Budget.

That the Mariposa Fire Hall Particulate Air Cleaner System be completed within the approved capital budget of $1,960,000 for the Mariposa Fire Station (932190104); and That JDE Project 932210101, Mariposa Fire Hall Particulate Air Cleaner System in the amount of $35,000, be removed from the proposed 2021 Tax-Supported Capital Budget.

O'Reilly That JDE Project 953210103, being the Laxton-Digby Longford Roads Depot Demolition in the amount of $36,000, be

That the Acquisition of Fire Station and Training Centre WiFi, in the amount of $16,000, be included as a Decision Unit for the proposed 2021 Tax-Supported Capital Budget.

That the replacement of sidewalks on William Street (King Street to Canal Street), Bobcaygeon, in the amount of $94,000, Monk Road (CKL Road 121 to Bobcaygeon Road), Kinmount, in the amount of $25,000, and Green Street (Murray Street to #3 Green Street), Fenelon Falls, in the amount of $30,000, be included as Decision Units for the proposed 2021 Tax-Supported Capital Budget.

That the Decision Units for the proposed 2021 Tax-Supported Capital Budget, as amended, be received.

O'Reilly That Decision Unit #1, Colborne Street (Water Street to Bond Street), Fenelon Falls, in the amount of $2,733,000, be approved, included in the proposed 2021 Tax-Supported Capital Budget and funded $659,314 from the Capital Reserve, $273,300 from the Development Charge Reserves and the balance to be funded from the Pandemic related portion of the Contingency Reserve.

That Decision Unit #2, Colborne Street (Water Street to Bond Street), Fenelon Falls, Watermains, in the amount of $1,261,000, be approved, included in the proposed 2021 Tax-Supported Capital Budget and funded from the Water and Sewer Debenture.

That the Replacement and Upgrade of the Head Lake Boat Launch, in the amount of $40,000, the Elliott Falls Boat Launch, in the amount of $35,000, and the Coulson Park Boat Launch, in the amount of $40,000, be included in the proposed 2021 Tax-Supported Capital Budget and funded by the Pandemic related portion of the Contingency Reserve.

That Decision Unit #5 Oakwood Roads Depot Oil and Grit Separator, in the amount of $120,000, be approved, included in the proposed 2021 Tax-Supported Capital Budget and funded from the Capital Contingency Reserve

That Decision Unit #6 Fairbairn Rd Twin Culverts, in the amount of $200,000, be approved, included in the proposed 2021 Tax-Supported Capital Budget and funded from the Capital Contingency Reserve.

That Decision Unit #8 Police Services Building Servers, in the amount of $26,000, be approved, included in the proposed 2021 Tax-Supported Capital Budget and funded from the Capital Contingency Reserve; and That Decision Unit #9 Police Services Building Cell Toilet and Plumbing, in the amount of $16,000, be approved, included in the proposed 2021 Tax-Supported Capital Budget and funded from the Capital Contingency Reserve.

O'Reilly That JDE Project 950210102, 50/50 Community Program, receive a one-time increase of $80,000 for the proposed 2021 Tax-Supported Capital Budget, funded from the Pandemic related portion of the Contingency Reserve; and That the Terms of Reference for the associated Committees be amended to reflect this direction.

That the Sidewalk Replacement on William Street (King Street to Canal Street), Bobcaygeon, in the amount of $94,000, be approved, included in the proposed 2021 Tax-Supported Capital Budget and funded from the Capital Contingency Reserve.

O'Reilly That the Sidewalk Replacement on Monck Road (CKL Road 121 to Bobcaygeon Road), Kinmount, in the amount of $25,000, be approved, included in the proposed 2021 Tax-Supported Capital Budget and funded from the Capital Contingency Reserve.

That the Sidewalk Replacement on Green Street (Murray Street to #3 Green Street), Fenelon Falls, in the amount of $30,000, be approved, included in the proposed 2021 Tax-Supported Capital Budget and funded from the Capital Contingency Reserve.

That the 2021 Tax-Supported Capital Budget, as amended, be approved.

That a by-law to confirm the proceedings of a Special Council Meeting held Tuesday, December 1, 2020 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

That the Agenda for the Open Session of the Special Council Meeting of Tuesday, December 1, 2020, be adopted as circulated.

That Report PUR2020-032, Single Source – CIMA Canada Inc. for the Contract Administration and Site Inspection for the Downtown Reconstruction Phase III, be received; That Council authorize the single source purchase to CIMA Canada Inc. for the contract administration and site inspection for Phase III of the downtown Lindsay reconstruction for the total amount of $484,228.00 not including HST; That the budget for the roads component of the Downtown Reconstruction project 983210300 be reduced by $732,571 with $659,314 returned to the Capital reserve and $73,257 returned to the Roads Development Charge Reserve; That the budget for the water and sewer component of the Downtown Reconstruction project 998210300 be reduced by $570,153 with $146,375 Special Council Meeting December 2, 2020 Page 4 of 10 returned to the Sewage Development Charges Reserve, $170,393 reduction in the SCF Grant, and $253,385 reduction in debenture; and That the Procurement Division be authorized to issue a purchase order.

That JDE Project 928210108, being Victoria Manor WiFi for PSW Record Activity in the amount of $84,000, be reduced to $54,000 in the proposed 2021 Tax- Supported Capital Budget.

That JDE Project 953210103, being the Laxton-Digby Longford Roads Depot Demolition in the amount of $36,000, be

That Decision Unit #1, Colborne Street (Water Street to Bond Street), Fenelon Falls, in the amount of $2,733,000, be approved, included in the proposed 2021 Tax-Supported Capital Budget and funded $659,314 from the Capital Reserve, $273,300 from the Development Charge Reserves and the balance to be funded from the Pandemic related portion of the Contingency Reserve.

That Decision Unit #7 Police Services Building Evidence Room and Forensic Lab, in the amount of $423,000, be approved, included in the proposed 2021 Tax-Supported Capital Budget and funded from the Capital Contingency Reserve.

That JDE Project 950210102, 50/50 Community Program, receive a one-time increase of $80,000 for the proposed 2021 Tax-Supported Capital Budget, funded from the Pandemic related portion of the Contingency Reserve; and That the Terms of Reference for the associated Committees be amended to reflect this direction.

That the Sidewalk Replacement on Monck Road (CKL Road 121 to Bobcaygeon Road), Kinmount, in the amount of $25,000, be approved, included in the proposed 2021 Tax-Supported Capital Budget and funded from the Capital Contingency Reserve.

That the Council Meeting adjourn at 1:37 p.m.