Committee of the Whole

That the Agenda for the Open Session of the Committee of the Whole of Tuesday, June 6, 2023, be adopted as circulated and with the following amendments: Additions: Item 4.1.3, being a Deputation by Liz Kirk regarding Short Term Rentals Item 4.2.1, being Correspondence from Jonathan Nehmetallah, of McCarthy Tetrault LLP, regarding Short Term Rentals Item 4.2.2, being Correspondence from Cheryl Redfern, regarding Short Term Rentals

That the deputation of Nadine Heaslip, regarding Short Term Rentals, be received; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

McDonald That the deputation of Barry Hawe and Carol Aird, regarding Short Term Rentals, be received; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That the deputation of Liz Kirk, regarding Short Term Rentals , be received; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That the correspondence from Jonathan Nehmetallah, of McCarthy Tetrault LLP, regarding Short Term Rentals , be received; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That the correspondence from Cheryl Redfern, regarding Short Term Rentals , be received; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That the presentation by Aaron Sloan, Manager of Municipal Law Enforcement and Licensing, and Councillor McDonald, Chair of the Short Term Rental Licensing Program Task Force, regarding the Implementation of the Short Term Rental Licensing Program , be received; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That By-Law within the foregoing recommendation be amended to revise the definition of hosted short term rental properties to include property owners within viewing distance of the short term rental property.

That Staff review zoning strategies that are available to limit the number of short rental properties within neighbourhoods; and That the outcome of the review be incorporated into the report back to Council by the end of Q1, 2024 on the Short Term Rental Accommodation Business Licensing Program.

That the presentation by Meredith Staveley-Watson, of the Eastern Ontario Wardens' Caucus, regarding an Overview of the Eastern Ontario Wardens' Caucus and their Strategic Priorities , be received; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That the presentation by Bonnie Clark, Vice-Chair of the Eastern Ontario Wardens' Caucus, and Meredith Staveley-Watson, of the Eastern Ontario Wardens' Caucus, regarding the Eastern Ontario Wardens' Caucus 7 in 7 Regional Housing Plan , be received; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That the Council of the Corporation of the City of Kawartha Lakes is committed to fulfilling the goals of the EOWC ‘7 in 7’ Regional Housing Plan; That Council urges all orders of government, private, and non-profit partners to fill the housing gap by collaborating, innovating and investing in filling the rural housing gap; That this recommendation be forwarded to Right Honourable Prime Minister of Canada; the Honourable Premier of Ontario; The Honourable Provincial Minister of Municipal Affairs and Housing; The Honourable Provincial Associate Minister of Housing; The Federation of Canadian Municipalities (FCM), The Association of Municipalities Ontario (AMO), The Rural Ontario Municipal Association (ROMA); and The Eastern Ontario Wardens’ Caucus (EOWC); and That this recommendation be brought forward to Council for consideration at their next Regular Council Meeting.

McDonald That the presentation by Jason St. Pierre, CEO of the Eastern Ontario Regional Network, regarding the Annual Update from the Eastern Ontario Regional Network , be received; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That the presentation by Bryan Robinson, Director of Public Works, and David Kerr, Manager of Environmental Services, regarding an Update on and Options for Source Separated Organics (SSO) , be received; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That Report WM2023-009, Source Separated Organic Diversion Request for Information Submission and Options , be received; That curbside collection of source separated organics in urban areas be recommended as the preferred option for source separated organics diversion; That the necessary amendment to By-Law 2016-144, being the By-Law for Collection and Management of Waste and Recyclables be brought forward to Council for consideration; That , dependent on the results of the curbside collection in urban areas, consideration be given to progressively expand the collection of source separated organics to rural areas; That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

McDonald That Report CORP2023-016, Procurement Policy , be received; That the Procurement Policy, attached as Appendix A to Report CORP2023-016, be adopted and numbered for inclusion in the City’s Policy manual, replacing all predecessor versions; and That this recommendation be brought forward to Council for consideration at the June 20, 2023 Regular Council Meeting.

That Report CORP2023-014, Coalition of Inclusive Municipalities , be received; That the Mayor be authorized to sign the declaration to join the Coalition of Inclusive Municipalities; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That Report CS2023-003, Release of Fenelon Falls Legacy C.H.E.S.T. Funds , be received; That the Fenelon Falls Turkey Trot be approved for funding in the amount of $5,000.00 with the allocation to come from the Fenelon Falls Legacy C.H.E.S.T. Reserve (3.24350); and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That Report PR2023-006, Off Leash Dog Park Update , be received; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That Report PR2023-007, Winter Use of Municipal Parks Update , be received; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

McDonald That Report ED2023-021, Proposed Heritage Designation of 242 Kent Street West, Town of Lindsay (Central Senior Public School) , be received; That the Municipal Heritage Committee’s recommendation to designate 242 Kent Street West under Part IV of the Ontario Heritage Act as being of cultural heritage value or interest be endorsed; That staff be authorized to proceed with the process to designate the subject property under Part IV of the Ontario Heritage Act, including the preparation and circulation of a Notice of Intention to Designate, and preparation of the designating by-law; That a designating by-law be brought forward to Council at the next Regular Council Meeting following the end of the notice period; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That Report ED2023-022, Proposed Heritage Designation of 65 Sussex Street North, Town of Lindsay (Alexandra Public School) , be received; That the Municipal Heritage Committee’s recommendation to designate 65 Sussex Street North under Part IV of the Ontario Heritage Act as being of cultural heritage value or interest be endorsed; That staff be authorized to proceed with the process to designate the subject property under Part IV of the Ontario Heritage Act, including the preparation and circulation of a Notice of Intention to Designate, and preparation of the designating by-law; That a designating by-law be brought forward to Council at the next Regular Council Meeting following the end of the notice period; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That Report ED2023-023, Proposed Heritage Designation of 49 Glenelg Street West, Town of Lindsay (King Albert Public School) , be received; That the Municipal Heritage Committee’s recommendation to designate 49 Glenelg Street West under Part IV of the Ontario Heritage Act as being of cultural heritage value or interest be endorsed; That staff be authorized to proceed with the process to designate the subject property under Part IV of the Ontario Heritage Act, including the preparation and circulation of a Notice of Intention to Designate, and preparation of the designating by-law; That a designating by-law be brought forward to Council at the next Regular Council Meeting following the end of the notice period; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That Report ED2023-024, Proposed Heritage Designation of 11 John Street, Town of Lindsay (Queen Victoria Public School) , be received; That the Municipal Heritage Committee’s recommendation to designate 11 John Street under Part IV of the Ontario Heritage Act as being of cultural heritage value or interest be endorsed; That staff be authorized to proceed with the process to designate the subject property under Part IV of the Ontario Heritage Act, including the preparation and circulation of a Notice of Intention to Designate, and preparation of the designating by-law; That a designating by-law be brought forward to Council at the next Regular Council Meeting following the end of the notice period; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That Report ED2023-025, Proposed Heritage Designation of 109 Nappadale Street, Village of Woodville (Woodville Elementary School) , be received; That the Municipal Heritage Committee’s recommendation to designate 109 Nappadale Street under Part IV of the Ontario Heritage Act as being of cultural heritage value or interest be endorsed; That staff be authorized to proceed with the process to designate the subject property under Part IV of the Ontario Heritage Act, including the preparation and circulation of a Notice of Intention to Designate, and preparation of the designating by-law; That a designating by-law be brought forward to Council at the next Regular Council Meeting following the end of the notice period; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That Report ED2023-026, First Nations Reconciliation Initiatives , be

That Report ED2023-038, Terms of Reference - Cultural Centre Phase 2 Task Force , be received; That the Terms of Reference for the Kawartha Lakes Cultural Centre Phase 2 Task Force, as generally outlined in Appendix A to Report ED2023-038 be approved, as amended to include a maximum of nine (9) members including three (3) stakeholders from the cultural community; That Deputy Mayor Richardson and Councillor Smeaton be appointed to the Task Force from Council; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That Report ENG2023-017, Request for Pedestrian Crosswalk - Downeyville, be received; That the costs for installation of a controlled crossing at Sturgeon Road and St. Luke’s Road in Downeyville be included in the 2024 budget; That the application of traffic calming pavement markings in Downeyville be included in the 2024 budget; That the necessary By-law for the above recommendations be forwarded to Council for adoption; That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this application; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That Report ENG2023-018, Life Cycle Extension, Local Asphalt Road Section Candidates , be received; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That Report WM2023-008, Textile Recycling Pilot Program Update , be received; That Council approve the establishment of a permanent Textile Recycling Program; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That the Memorandum from Deputy Mayor Richardson, regarding a Community Safety Zone on Provincial Highway 7A , be received; That Council support the creation of a Community Safety Zone on Highway 7A off of Provincial Highway 35, covering Manvers Depot, Rolling Hills Public School, Grandview Public School, and Manvers Community Centre; That Council support the extent of the Community Safety Zone as determined by the designee in the application to MTO; and That this recommendations be brought forward to Council for consideration at the next Regular Council Meeting.

McDonald That the Memorandum from Deputy Mayor Richardson, Regarding a Parking Requirement for the Orange Corners Trestle Bridge Area , be received; That staff review the feasibility and costs of creating a parking lot proximate to the Orange Corner’s Trestle Bridge area; and That staff review other on-street and off-street parking options for consideration That staff reach out to the Federal Government for funding assistance in managing the increased use of this portion of trail which has resulted in a dramatic increase in parking concerns for local residents; That staff report back to council by the end of Q4, 2023; and That this recommendation be forwarded to Council for consideration at the next Regular Council Meeting.

McDonald That the Memorandum from Councillor Perry, regarding a Limited Service Agreement for Gillis Street, Fenelon Falls, be received; That Staff provide a Limited Service Agreement for Gillis Street; That all residents of Gillis Street must sign the Limited Service Agreement in order to have it take effect; and That this recommendation be forwarded to Council for consideration at the next Regular Council Meeting.

That the Memorandum from Councillor Ashmore and Councillor Warren, regarding Including the Dunsford Nature Trail in the Active Transportation Plan , be received; That the inclusion of the Dunsford Nature Trail in the Active Transportation Plan be considered for the City of Kawartha Lakes; and That this recommendation be forwarded to Council for consideration at the next Regular Council Meeting

McDonald That the Committee of the Whole Meeting adjourn at 5:42 p.m.

Committee of the Whole Meeting June 6, 2023 Page 4 of 24 That the deputation of Barry Hawe and Carol Aird, regarding Short Term Rentals, be received; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That the correspondence of Sandra Morrison, regarding Short Term Rentals, be received; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That Report ML2023-003, Short Term Rental – Licensing Program Implementation, be received; That the draft Short Term Rental Accommodation Business Licensing By-Law, as attached in Appendix C, be brought forward to Council for approval with the following amendments:  That Child/Children be defined as individuals aged fifteen (15) years and under;  That Section 2.011 be amended to confirm that no person or licensee shall permit an unhosted Short Term Rental Accommodation to any person under the age of twenty five (25) years.  That Sections 2.02 (d) and (e) be deleted; Committee of the Whole Meeting June 6, 2023 Page 7 of 24 That Council direct Staff to bring forward an amendment to the Fees By-Law Schedule A-13, Short Term Rentals establishing an Annual License Fees as outlined in Table 2 of this Report; That Council authorize the Treasurer to establish a 2023 operating budget not to exceed $400,000.00, for the Municipal Law Enforcement and Licensing Division to fund staffing, equipment and resources to fund the implementation of a Short Term Rental (STR) Licensing Program, to be funded from annual Short Term Rental Licensing Fees; That Council authorize funding from the uncommitted portion of the Contingency Reserve for any deficit incurred in 2023 to an upset level of $300,000.00; That Council authorize the creation of a Short Term Rental Reserve and any future operating surplus in the Short Term Rental (STR) Licensing Program launch be transferred to the Short Term Rental

That the presentation by Cheryl Faber, Director of Human Services, and Surya Pulickal, Director, Infrastructure Advisory, Colliers Project Leaders, regarding the Interim Project Update for the Victoria Manor Capital Plan, be received; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That the presentation by Jason St. Pierre, CEO of the Eastern Ontario Regional Network, regarding the Annual Update from the Eastern Ontario Regional Network, be received; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That the presentation by Sara Beukeboom, Director of Corporate Services, regarding the Procurement Policy, be received; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That Report CORP2023-016, Procurement Policy, be received; That the Procurement Policy, attached as Appendix A to Report CORP2023-016, be adopted and numbered for inclusion in the City’s Policy manual, replacing all predecessor versions; and That this recommendation be brought forward to Council for consideration at the June 20, 2023 Regular Council Meeting.

That the Memorandum from Deputy Mayor Richardson, regarding a Community Safety Zone on Provincial Highway 7A, be received; That Council support the creation of a Community Safety Zone on Highway 7A off of Provincial Highway 35, covering Manvers Depot, Rolling Hills Public School, Grandview Public School, and Manvers Community Centre; That Council support the extent of the Community Safety Zone as determined by the designee in the application to MTO; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That the Memorandum from Deputy Mayor Richardson, Regarding a Parking Requirement for the Orange Corners Trestle Bridge Area, be received; That staff review the feasibility and costs of creating a parking lot proximate to the Orange Corner’s Trestle Bridge area; and That staff review other on-street and off-street parking options for consideration That staff reach out to the Federal Government for funding assistance in managing the increased use of this portion of trail which has resulted in a dramatic increase in parking concerns for local residents; That staff report back to council by the end of Q4, 2023; and That this recommendation be forwarded to Council for consideration at the next Regular Council Meeting.

That the Memorandum from Councillor Perry, regarding a Limited Service Agreement for Gillis Street, Fenelon Falls, be received; That Staff provide a Limited Service Agreement for Gillis Street; That all residents of Gillis Street must sign the Limited Service Agreement in order to have it take effect; and Committee of the Whole Meeting June 6, 2023 Page 17 of 24 That this recommendation be forwarded to Council for consideration at the next Regular Council Meeting.

Committee of the Whole Meeting June 6, 2023 Page 20 of 24 That Report ED2023-021, Proposed Heritage Designation of 242 Kent Street West, Town of Lindsay (Central Senior Public School), be received; That the Municipal Heritage Committee’s recommendation to designate 242 Kent Street West under Part IV of the Ontario Heritage Act as being of cultural heritage value or interest be endorsed; That staff be authorized to proceed with the process to designate the subject property under Part IV of the Ontario Heritage Act, including the preparation and circulation of a Notice of Intention to Designate, and preparation of the designating by-law; That a designating by-law be brought forward to Council at the next Regular Council Meeting following the end of the notice period; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That the Committee of the Whole Meeting adjourn at 5:42 p.m.