Committee of the Whole

That the Agenda for the Committee of the Whole Meeting of Tuesday, April 5, 2022, be adopted as circulated.

That the deputation of Valerie Hazlett Parker, regarding a Request to Purchase a Portion of the Road Allowance Adjacent to 67 Rose Street, Pleasant Point , be received; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

O'Reilly That the presentation by Michelle Corley, Human Services Manager, Housing, regarding 2021 Homelessness Enumeration , be received; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

O'Reilly That Report HH2022-002, 2021 Homelessness Enumeration Report , be received for information; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That the presentation by Jennifer Stover, Director of Corporate Services, regarding the Long Range Financial Plan , be received; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That Staff report back to Council by the end of Q2, 2022 with an overview of the projects that are included within the committed capital program (for the next ten (10) years, including costs; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That Report CLK2022-002, Clerk’s Division Policy Review , be received; That the policy entitled Remembrance Day Donations Policy C 076 CAO 014, be rescinded and replaced by the Remembrance Day Donation Management Directive, attached as Appendix A; That the Delegation of Council Powers and Duties Policy, as amended, attached as Appendix B, be adopted and numbered for inclusion in the City’s Policy Manual, repealing and replacing all predecessor versions including C 149 CAO; That the Accountability and Transparency Policy as amended, attached as Appendix C, be adopted and numbered for inclusion in the City’s Policy Manual, repealing and replacing all predecessor versions including C 148 CAO 148; That the Elected Officials Records Correspondence Policy as amended, attached as Appendix D, be adopted and numbered for inclusion in the City’s Policy Manual, repealing and replacing all predecessor versions including C 144 CAO 032; That the Confidentiality of Information Policy as amended, attached as Appendix E, be adopted and numbered for inclusion in the City’s Policy Manual, repealing and replacing all predecessor versions including C 134 CAO 026; That the policy entitled Extended Use of Lottery Proceeds, being Policy 126 CAO 021, attached as Appendix F, be repealed; and That these recommendations be brought forward to Council for consideration at the next Regular Council Meeting.

O'Reilly That Report CORP2022-003, Corporate Services Council Policy Update , be received; That the proposed amendments to the following policies be approved, as amended, repealing and replacing all predecessor versions: CP2016-002 Whistleblower Policy (Appendix A) CP2016-010 Occupational Health and Safety Policy (Appendix B) CP2016-018 Employee Code of Conduct (Appendix C) CP2021-020 Recruitment Policy (Appendix D) CP2016-001 Employee Expense Policy (Appendix E); and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

O'Reilly That Report ML2022-002, Special Occasions Permit / Delegation of Authority for Municipally Significant Events , be received; That the Delegation of Authority By-Law be amended to appoint the Licensing Enforcement Officer with the authority of Council for the purpose of designating a public event as being Municipally Significant in consideration of a Special Occasions Permit process with the Alcohol and Gaming Commission of Ontario; and That these recommendations and the amending by-law be brought forward to Council for consideration at the next Regular Council Meeting.

That Report RS2022-027, Proposed Surplus Declaration, Closure, and Sale of a Portion of Shoreline Road Allowance adjacent to 27 Campbell Beach Road, Brechin , be received; That the subject property, being a portion of shoreline road allowance adjacent to 27 Campbell Beach Road and legally described as Lot 4 on Plan 235, in the Geographic Township of Carden, City of Kawartha Lakes, be declared surplus to municipal needs; That the closure of the portion of shoreline road allowance to the adjoining landowner be supported, in principle, in accordance with the provisions of By-Law 2018-020, as amended, and the Municipal Act, 2001, and subject to the parties entering into a conditional Agreement of Purchase and Sale; That Council set the value of the land at the higher of the appraised value or the minimum set price of $23.00 per linear foot of shoreline road allowance adjacent to a lake; That Staff be directed to commence the process to stop up and close the said portion of shoreline road allowance; That a by-law (with any amendments deemed necessary) to close the road and authorise its disposition shall be passed, if appropriate; That a deeming by-law be passed contemporaneously with the disposition by-law, if appropriate; That the Mayor and Clerk be authorized to sign all documents to facilitate the road closing and conveyance of the lands; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That Report RS2022-028, Proposed Surplus Declaration, Closure, and Sale of a Portion of Shoreline Road Allowance adjacent to Part of the East Half of Lot 20, Concession 1, Carden , be received; That the subject property, being a portion of shoreline road allowance adjacent to the property legally described as Part of the East Half of Lot 20, Concession 1, in the Geographic Township of Carden, City of Kawartha Lakes, be declared surplus to municipal needs; That the closure of the portion of shoreline road allowance to the adjoining landowner be supported, in principle, in accordance with the provisions of By-Law 2018-020, as amended, and the Municipal Act, 2001, and subject to the parties entering into a conditional Agreement of Purchase and Sale; That Council set the value of the land at the higher of the appraised value or the minimum set price of $23.00 per linear foot of shoreline road allowance adjacent to a lake; That staff be directed to commence the process to stop up and close the said portion of shoreline road allowance; That a by-law (with any amendments deemed necessary) to close the road and authorize its disposition shall be passed, if appropriate; That a deeming by-law be passed contemporaneously with the disposition by-law, if appropriate; That the Mayor and Clerk be authorized to sign all documents to facilitate the road closing and conveyance of the lands; and That this recommendation be brought forward to Council for consideration at the next Regular Council

That Report RS2022-029, Proposed Surplus Declaration, Closure, and Sale of a Road Allowance adjacent to 263 Somerville 2nd Concession, Fenelon Falls , be received; That the subject property, being a portion of road allowance adjacent to 263 Somerville 2 nd Concession, Fenelon Falls and legally described as Road Allowance between Lot 18 and Lot 19, Concession 2, North of Plan 434, in the Geographic Township of Somerville, City of Kawartha Lakes, be declared surplus to municipal needs; That the closure of the portion of road allowance to the adjoining landowner be supported, in principle, in accordance with the provisions of By-Law 2018-020, as amended, and the Municipal Act, 2001, and subject to the parties entering into a conditional Agreement of Purchase and Sale; That Council set the value of the land at the higher of the appraised value or the minimum set price of $15.00 per linear foot of interior road allowance; That Staff be directed to commence the process to stop up and close the said portion of road allowance; That a by-law (with any amendments deemed necessary) to close the road and authorize its disposition shall be passed, if appropriate; That a deeming by-law be passed contemporaneously with the disposition by-law, if required; That the Mayor and Clerk be authorized to sign all documents to facilitate the road closing and conveyance of the lands; and That these recommendations be brought forward to Council for consideration at the next Regular Council Meeting.

That Report CORP2022-007, 2022 Tax Policy Decisions , be received; and That optional property classes for the 2022 tax year are not adopted; and That the tax rate reduction for vacant and excess land in the commercial and industrial class be set as 30% and 35% respectively for 2022; and That the tax rate reduction for First Class Undeveloped Farm Land be set at 45% for 2022; and That the capping and threshold parameters be established as follows: Commercial Industrial Annualized Tax Limit 10% 10% Prior Year’s CVA Tax Limit 10% 10% CVA Tax Threshold for Protected Properties (Increases) ($0 to $500) 500 500 CVA Tax Threshold for Clawed Back Properties (Decreases) ($0 to $500) 500 500 Properties that were at CVA Tax in 2021 or that would cross over CVA Tax in 2022 are to be excluded from capping. Yes Yes That the decrease claw back parameters for 2022 be set at 0% for multi-residential, commercial and industrial; and That Council approve the 2022 tax ratios as outlined in Appendix A to report CORP2022-007; and That these recommendations be brought forward to Council for consideration at the next regular Council Meeting.

That Report ED2022-015, Proposed Heritage Designation of 15 Dodd Street, Fenelon Falls , be received; That the Municipal Heritage Committee’s recommendation to designate 15 Dodd Street under Part IV of the Ontario Heritage Act as being of cultural heritage value or interest be endorsed; That Staff be authorized to proceed with the process to designate the subject property under Part IV of the Ontario Heritage Act, including the preparation and circulation of a Notice of Intention to Designate, and preparation of the designating by-law; That a designating by-law be brought forward to Council at the next Regular Council Meeting following the end of the notice period; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

O'Reilly That Report CEM2022-002, Revised Cemetery By-laws , be received; That Staff be authorized to proceed with the process required by the Bereavement Authority of Ontario (BAO), the governing body of Cemeteries, prior to submission of the Revised Cemetery By-laws to the Bereavement Authority of Ontario (BAO) for approval; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That Report ENG2022-015, Request for Weight Restriction – Yelverton Road, Ballyduff Road, Waite Road, and Drum Road, be received; That all commercial through traffic be restricted at all times on Yelverton Road from Gray Road to Janetville Road; That all commercial through traffic be restricted at all times on Ballyduff Road from Manvers Scugog Townline to a point 375 meters west of Highway 35, excluding traffic accessing local pits on the identified local haul access route; That all commercial through traffic be restricted at all times on Waite Road from Manvers Scugog Townline to Highway 35; That all commercial through traffic be restricted at all times on Drum Road from Manvers / Scugog Townline to a point 1.7 km west of Manvers / Scugog Line, excluding traffic accessing local pits on the identified local haul access route; That the necessary By-law for the above recommendations be forwarded to Council for adoption; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That Report CAO2022-002, Service Transformation and Reset , be received; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That the Memorandum from Councillor Ashmore, regarding Pleasant Point Park , be received; That Staff be directed to work with a citizens group in Pleasant Point to explore options to convert the present use of their park on Indian Trail to a multi-use park; That Staff report back to council by end of Q3, 2022, with an update on progress of discussions with the citizens group, and further direction needed from council, financial or otherwise, to implement conversion to a multi-use park; and That these recommendations be brought forward to Council for consideration at the next Regular Council Meeting.

That the Memorandum from Councillor Ashmore, regarding Peace Road resurfacing from Centreline to Cowan’s Bay Bridge , be received; That Staff be directed to consider the section of Peace Road from Centreline to Cowan’s Bay bridge for reconstruction and/or resurfacing in the Five (5) Year Roads Program, coming forward to Council in Summer of 2022; and That these recommendations be brought forward to Council for consideration at the next Regular Council Meeting.

That the Memorandum from Councillor Ashmore and Councillor Elmslie, regarding the Purchase of Unopened Road Allowance at 67 Rose Street, Pleasant Point, be received; That subject property, being the remaining portion of the unopened road allowance adjacent to 67 Rose Street, be declared as surplus to municipal needs; That Staff be directed to commence the process to stop up and close the said portion of the unopened road allowance; and That these recommendations be brought forward to Council for consideration at the next Regular Council Meeting.

That the Memorandum from Councillor Elmslie, regarding the Application from Patrick and Candace Chartier, 21 Blue Bay Lane, Fenelon Falls be received; That the Application from Patrick and Candace Chartier be

That the Committee of the Whole Meeting adjourn at 5:01 p.m.

That the presentation by Michelle Corley, Human Services Manager, Housing, regarding 2021 Homelessness Enumeration, be received; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That Report HH2022-002, 2021 Homelessness Enumeration Report, be received for information; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That Report CORP2022-003, Corporate Services Council Policy Update, be received; That the proposed amendments to the following policies be approved, as amended, repealing and replacing all predecessor versions:  CP2016-002 Whistleblower Policy (Appendix A)  CP2016-010 Occupational Health and Safety Policy (Appendix B)  CP2016-018 Employee Code of Conduct (Appendix C)  CP2021-020 Recruitment Policy (Appendix D)  CP2016-001 Employee Expense Policy (Appendix E); and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.

That Report ML2022-002, Special Occasions Permit / Delegation of Authority for Municipally Significant Events, be received; That the Delegation of Authority By-Law be amended to appoint the Licensing Enforcement Officer with the authority of Council for the purpose of designating a public event as being Municipally Significant in consideration of a Special Occasions Permit process with the Alcohol and Gaming Commission of Ontario; and That these recommendations and the amending by-law be brought forward to Council for consideration at the next Regular Council Meeting.

That Report RS2022-027, Proposed Surplus Declaration, Closure, and Sale of a Portion of Shoreline Road Allowance adjacent to 27 Campbell Beach Road, Brechin, be received; That the subject property, being a portion of shoreline road allowance adjacent to 27 Campbell Beach Road and legally described as Lot 4 on Plan 235, in the Geographic Township of Carden, City of Kawartha Lakes, be declared surplus to municipal needs; That the closure of the portion of shoreline road allowance to the adjoining landowner be supported, in principle, in accordance with the provisions of By- Committee of the Whole Meeting April 5, 2022 Page 8 of 16 Law 2018-020, as amended, and the Municipal Act, 2001, and subject to the parties entering into a conditional Agreement of Purchase and Sale; That Council set the value of the land at the higher of the appraised value or the minimum set price of $23.00 per linear foot of shoreline road allowance adjacent to a lake; That Staff be directed to commence the process to stop up and close the said portion of shoreline road allowance; That a by-law (with any amendments deemed necessary) to close the road and authorise its disposition shall be passed, if appropriate; That a deeming by-law be passed contemporaneously with the disposition by- law, if appropriate; That the Mayor and Clerk be authorized to sign all documents to facilitate the road closing and conveyance of the lands; and That this recommendation be brought forward to Council for consideration at t

That Report RS2022-028, Proposed Surplus Declaration, Closure, and Sale of a Portion of Shoreline Road Allowance adjacent to Part of the East Half of Lot 20, Concession 1, Carden, be received; That the subject property, being a portion of shoreline road allowance adjacent to the property legally described as Part of the East Half of Lot 20, Concession 1, in the Geographic Township of Carden, City of Kawartha Lakes, be declared surplus to municipal needs; That the closure of the portion of shoreline road allowance to the adjoining landowner be supported, in principle, in accordance with the provisions of By- Committee of the Whole Meeting April 5, 2022 Page 9 of 16 Law 2018-020, as amended, and the Municipal Act, 2001, and subject to the parties entering into a conditional Agreement of Purchase and Sale; That Council set the value of the land at the higher of the appraised value or the minimum set price of $23.00 per linear foot of shoreline road allowance adjacent to a lake; That staff be directed to commence the process to stop up and close the said portion of shoreline road allowance; That a by-law (with any amendments deemed necessary) to close the road and authorize its disposition shall be passed, if appropriate; That a deeming by-law be passed contemporaneously with the disposition by- law, if appropriate; That the Mayor and Clerk be authorized to sign all documents to facilitate the road closing and conveyance of the lands; and That this recommendation be brought forwa

That Report RS2022-029, Proposed Surplus Declaration, Closure, and Sale of a Road Allowance adjacent to 263 Somerville 2nd Concession, Fenelon Falls, be received; That the subject property, being a portion of road allowance adjacent to 263 Somerville 2nd Concession, Fenelon Falls and legally described as Road Allowance between Lot 18 and Lot 19, Concession 2, North of Plan 434, in the Geographic Township of Somerville, City of Kawartha Lakes, be declared surplus to municipal needs; That the closure of the portion of road allowance to the adjoining landowner be supported, in principle, in accordance with the provisions of By-Law 2018-020, as Committee of the Whole Meeting April 5, 2022 Page 10 of 16 amended, and the Municipal Act, 2001, and subject to the parties entering into a conditional Agreement of Purchase and Sale; That Council set the value of the land at the higher of the appraised value or the minimum set price of $15.00 per linear foot of interior road allowance; That Staff be directed to commence the process to stop up and close the said portion of road allowance; That a by-law (with any amendments deemed necessary) to close the road and authorize its disposition shall be passed, if appropriate; That a deeming by-law be passed contemporaneously with the disposition by- law, if required; That the Mayor and Clerk be authorized to sign all documents to facilitate the road closing and conveyance of the lands; and That these recommendations be brought forward to Council

That Report CORP2022-007, 2022 Tax Policy Decisions, be received; That optional property classes for the 2022 tax year are not adopted; That the tax rate reduction for vacant and excess land in the commercial and industrial class be set as 30% and 35% respectively for 2022; That the tax rate reduction for First Class Undeveloped Farm Land be set at 45% for 2022; That the capping and threshold parameters be established as follows: Commercial Industrial Annualized Tax Limit 10% 10% Committee of the Whole Meeting April 5, 2022 Page 11 of 16 Prior Year’s CVA Tax Limit 10% 10% CVA Tax Threshold for Protected Properties (Increases) ($0 to $500) 500 500 CVA Tax Threshold for Clawed Back Properties (Decreases) ($0 to $500) 500 500 Properties that were at CVA Tax in 2021 or that would cross over CVA Tax in 2022 are to be excluded from capping. Yes Yes That the decrease claw back parameters for 2022 be set at 0% for multi- residential, commercial and industrial; That Council approve the 2022 tax ratios as outlined in Appendix A to report CORP2022-007; and That these recommendations be brought forward to Council for consideration at the next regular Council Meeting.

That Report CEM2022-002, Revised Cemetery By-laws, be received; That Staff be authorized to proceed with the process required by the Bereavement Authority of Ontario (BAO), the governing body of Cemeteries, prior to submission of the Revised Cemetery By-laws to the Bereavement Authority of Ontario (BAO) for approval; and That this recommendation be brought forward to Council for consideration at the next Regular Council Meeting.