Regular Council Meeting

That the Closed Session agenda be adopted as circulated.

That Council convene into closed session at 1:30 p.m. in order to consider matters on the Tuesday, May 8, 2018 Closed Session Agenda and that are permitted to be discussed in a session closed to the public pursuant to Section 239(2) of the Municipal Act, S.O. 2001. S.25.

That the Agenda for the Open Session of the Regular Council Meeting of Tuesday, May 8, 2018, be adopted as circulated and with the following amendments: Addition - Deputation Item 10.3 Arena Working Group Update (Item 11.2.4 on the Agenda) Tracy Richardson

That the Minutes of the April 24, 2018 Regular Council Meeting, be received and adopted.

That the deputation of Doug Hellawell regarding Request for Council Resolution to Deem Bikefest Concert a Municipally Significant Event, be received.

That the deputation of Bob and Sylvia Peters regarding the Forbert Memorial Pool Parking Lot Petition, (Item 13.1 on the Agenda), be received.

That the deputation of Tracy Richardson regarding the Arena Working Group Update, (Item 11.2.4 on the Agenda), be received.

That all of the proposed resolutions shown in Section 11.1 and 11.2 of the Agenda be approved and adopted by Council in the order that they appear on the agenda and sequentially numbered, save and except Items 11.1.1, 11.1.4, 11.2.2, 11.2.4, 11.2.5 and 11.2.6.

That a by-law to confirm the proceedings of a Regular Council Meeting held Tuesday, May 8, 2018 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

That the By-Laws shown in Section 15.1 of the Agenda, namely: Items 15.1.1 to and including 15.1.3 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

That the petition received from Bob Peters regarding the Forbert Memorial Pool Parking Lot, be received; and That the matter be

That the Council Meeting adjourn at 3:39 p.m.

Regular Council Meeting May 8, 2018 Page 5 of 19 That the 2017 Environmental Hero of the Year Award be presented to the nominee at the May 15, 2018 Special Council Meeting on behalf of the City.

That the memorandum from Director Shanks dated May 8, 2018 and entitled, Bobcaygeon Bikefest Permit Request, be received; and That the 2018 Bobcaygeon Bikefest Event be declared by Council a Municipally Significant Event for the purpose of Bikefest Inc. being eligible to apply for the SOP from the AGCO to host a licensed dance/concert at the Bobcaygeon/Verulam Community Centre on June 23, 2018.

That the memo from Mayor Letham dated May 8, 2018 regarding, Arena Working Group Update, be received.

That Report ENG2018-012, Barron Boulevard Sidewalk Petition Update, be received.

Regular Council Meeting May 8, 2018 Page 11 of 19 That staff be directed defer installation of the sidewalk on Barron Boulevard until the subdivision is connected by a sidewalk.

That staff be directed to proceed with the installation of the sidewalk on Barron Boulevard as required in the associated subdivision agreement.

That Report CORP2018-004, 2017 Q4 Capital Close, be received; That the capital projects identified in Attachment A to Report CORP2018-004 be approved to be closed due to completion; That the balances in the table below be transferred to or from the corresponding reserves; Reserve Report Closing Balance Capital Projects Reserve ($254,192.41) Capital Projects Reserve – Victoria ($150,390.44) Manor Public Works Fleet Reserve $173,212.22 K.L. Police Services Contingency $32,331.02 Reserve Regular Council Meeting May 8, 2018 Page 12 of 19 Water Infrastructure Reserve $23,929.38 Sewer Infrastructure Reserve $30,501.28 That an additional $241,094.80 of debenture debt be allocated to project 9711401 – Energy Saving Performance Control to fund the project deficit and bring the project balance to zero; That an additional $39,102.51 of debenture debt be allocated to project 9981302 – Birch Point Estates Drinking Water to fund the project deficit and bring the project balance to zero; That an additional $326,000.00 of debenture debt be allocated to project 9981603 – Thornhill Reservoir, Venting to fund the project deficit and bring the project balance to zero; That an additional $6,764.76 of debenture debt be allocated to project 9981506 – Mariposa Estates WDS, Construction to fund the project deficit and bring the project balance to zero; That an additional $21,307.09 of City Development Charges be allocated to project 9121501 – RD1401 Rural Resurfacing to fund the project deficit and b

That Staff be directed to initiate a review of the City's capital close and procurement policies, and related supporting policies and processes, in 2019, and include consideration for capital project cycle times, budget estimates and actuals, and project reporting.

That staff report back to Council by Q3 of 2018 to provide details on why project extensions were required for all projects granted an extension to December 31, 2018, as identified in Report CORP2018-004.

That the Memo from Councillor James dated May 8th, 2018 regarding, Weldon Road Intersection Improvements, be received; and Regular Council Meeting May 8, 2018 Page 16 of 19 That Staff are directed to remove the four way stop and install a half light at the intersection of CKL Road 36 and Weldon Road by summer of 2018 to be funded from the Capital Reserve.

That the Memo from Councillor James dated May 8th, 2018 regarding, Weldon Road Intersection Improvements, be received; and That a half light pedestrian signal at the intersection of CKL Road 36 and Weldon Road be included in the 2019 budget for consideration.

That the Memo from Councillor Dunn dated May 8, 2018 regarding Surplusing of Parkland/Greenspace, be received; That Staff be requested to identify all parkland and/or greenspace currently declared surplus or being considered for surplus declaration; That Staff bring forward recommendations respecting the disposition process and public notification/consultation provision early in the surplus process; That any surplus park or greenspace planned for disposition in the 2018 workplan be