Regular Council Meeting

RESOLVED THAT the Closed Session agenda be adopted as circulated.

RESOLVED THAT Council convene into closed session at 1:31 p.m. in order to consider matters on the Tuesday, April 18, 2017 Closed Session Agenda and that are permitted to be discussed in a session closed to the public pursuant to Section 239(2) of the Municipal Act, S.O. 2001. S.25.

RESOLVED THAT the Amended Agenda for the Open Session of the Regular Council Meeting of Tuesday, April 18, 2017, be adopted as circulated with the following amendments: Additions: 10.4.2 Christine Norris, Manager, Revenue and Taxation/Deputy Treasurer Memorandum Regarding 2017 Landfill Tax Ratio 15.1.16 A By-law to Appoint a Municipal Law Enforcement Officer for Limited By-law Enforcement Purposes (A. Woolridge) 15.1.17 A By-law to Appoint a Municipal Law Enforcement Officer for Limited By-law Enforcement Purposes (D. Woolridge) 15.1.18 A By-law to Establish 2017 Tax Ratios in the City of Kawartha Lakes

RESOLVED THAT Mike Barkwell and Debbie Girard be appointed to the Planning Advisory Committee effective immediately until the end of the term of Council.

RESOLVED THAT the Accessibility Awareness Recognition Awards be presented to the ten (10) 2017 Recipients at the Special Council Meeting scheduled for Tuesday, May 23, 2017.

RESOLVED THAT the presentation by Councillor Miller, Denise Williams, Meagan Meaney, ICLEI Canada, and Jeff Gardowski, LURA Consulting, regarding Climate Change 101 and the Kawartha Lakes Healthy Environment Plan, be received.

RESOLVED THAT all of the proposed resolutions shown in Section 10.1, 10.2 and 10.3 of the Agenda be approved and adopted by Council in the order that they appear on the agenda and sequentially numbered, save and except Items 10.1.1, 10.1.2, 10.3.1, 10.3.7, 10.3.11, 10.3.13, 10.3.14, 10.3.16 and 10.3.21, namely:

RESOLVED THAT the By-Laws shown in Section 15.1 of the Agenda, namely: Items 15.1.1 to and including 15.1.17 be read a first, second and third time, passed, numbered, signed and the corporate seal attached, save and except 15.1.6, 15.1.8, 15.1.11 and 15.1.12.

RESOLVED THAT a by-law to confirm the proceedings of a Regular Council Meeting held Tuesday, April 18, 2017 be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

RESOLVED THAT the Council Meeting adjourn at 5:29 p.m.

RESOLVED THAT the memo from Mayor Letham regarding Landfill site tipping fees for leaf and yard materials, be received; THAT Schedule F- 1 of the consolidated fees by-law for landfill site tipping fees be amended as follows: Remove from “Weight Based Tipping Fees” section: Minimum charge Sorted Material (Waste & Leaf & Yard Materials) $5.00/visit Sorted Waste &Leaf & Yard Material over $5 by weight $100.00/tonne Minimum Charge Mixed Load (Waste & Leaf & Yard Materials) $7.00/visit Remove from “Fees When Scales are inoperative or for Freon Removal” section: Regular Council Meeting April 18, 2017 Page 14 of 29 Minimum charge Sorted Material (Waste & Leaf & Yard Materials) $5.00/visit Sorted Waste & Leaf & Yard Material over $5.00 by weight $12.50/cubic yard Minimum Charge Mixed Load (Waste & Leaf & Yard Materials) $7.00/visit Add to “Weight Based Tipping Fees” section: Minimum charge Sorted Material (Waste) $5.00/visit Minimum charge Mixed Load (Waste and Leaf & Yard Materials) $7.00/visit Sorted Waste over $5 by weight $100.00/tonne Sorted Leaf & Yard Material over 150kg $100.00/tonne Add to “Fees When Scales are inoperative or for Freon Removal” section: Minimum charge Sorted Material (Waste) $5.00/visit Minimum Charge Mixed Load (Waste and Leaf & Yard Material) $7.00/visit Sorted Waste Material over $5.00 by cubic yard $12.50/cubic yard Sorted Leaf & Yard Material over 1.0 cubic yard $12.50/cubic yard THAT this change to eliminate minimum tip fee for sorted for leaf and yard

RESOLVED THAT the Memorandum from Councillor Breadner regarding Bill 86 - An Act to Amend the Conservation Authorities Act, be received; THAT comments be submitted to oppose the amendment to Bill 86 as it has potential to restrict who Council's appoint to the Conservation Authority and the accountability of the appointee to the municipality; and THAT should the Bill proceed to Second Reading and open to receive formal comments through the Standing Committee that the City resubmit the comments.

RESOLVED THAT Report CAO2017-001, Animal Control Services – Requested Staffing Information, be received

RESOLVED THAT Report CORP2017-008, High Bill Adjustment Policy, be received; THAT the policy entitled High Bill Adjustment Policy appended to Report CORP2017-008 be adopted, numbered and inserted in the Corporate Policy Manual; and THAT the following policy and appended form be rescinded and removed from the policy manual: C199-FIN-021 Contested High Consumption Policy

RESOLVED THAT staff report on options available to the City to provide an appeal body for high bill adjustment if there is no successful solution by following the High Bill Adjustment Policy.

RESOLVED THAT Report CORP2017-012, Purchasing Policy, be received; THAT the policy entitled Purchasing Policy appended to Report CORP2017-012, be approved effective June 1, 2017; THAT Section 3.1 of the Purchasing Policy be amended to read "Procurement award for tenders valued at $100,000 or greater, that contain a change in scope, have an irregular result as per section 5.0 are a Single or Sole Source, or are anticipate to result in the Council approved budget being exceeded (by $10,000 or greater) must be approved by Council"; THAT a By-law to enact the Purchasing Policy, as amended, be forwarded for adoption; THAT the purchasing policy once adopted be included in the City’s Policy and Procedure Manual, replacing all predecessor versions; THAT By-law 2013-251 be repealed after June 1, 2017; THAT a By-Law to amend Section 6.0 of the Signing Authority By-Law, By-Law 2016-009, to be in alignment with the revised Purchasing Policy, be forwarded for adoption; and THAT the following policy and appended form be rescinded and removed from the policy manual: 001 FD 001 Purchasing Policy

RESOLVED THAT Report CORP2017-014, Direction to Fund 2016 Anticipated Deficit, be received; and THAT the 2016 deficit be funded from three (3) sources, namely: • $318,467 be taken from the Contingency Reserve to cover the WSIB shortfall; • $412,000 be Debentured; • $411,007 be funded from reduced 2017 capital projects as determined by staff.

RESOLVED THAT Report CORP2017-014, Direction to Fund 2016 Anticipated Deficit, be received; and THAT the 2017 tax levy be increased by $1,141,474.

RESOLVED THAT Report CORP2017-014, Direction to Fund 2016 Anticipated Deficit, be received, and THAT the 2018 tax levy be increased by the 2016 final general operating deficit. A recorded vote was requested by Councillor Pollard. Recorded

RESOLVED THAT Report CORP2017-014, Direction to Fund 2016 Anticipated Deficit, be received; THAT the tax support debt ceiling be increased by $1,800,998; THAT the funding allocation for RD1704 Urban and Arterial Resurfacing be changed to remove Tax Levy Funding of $1,800,998 and add debenture funding of $1,800,998; and THAT the $1,800,998 tax levy be transferred to the contingency reserve to fund the 2016 operating deficit and any remainder will remain in the reserve for future requirements. A recorded vote was requested by Councillor Stauble. Recorded

RESOLVED THAT Report CORP2017-014, Direction to Fund 2016 Anticipated Deficit, be received; THAT the 2017 tax levy be increased by $600,000.00 to fund the 2016 deficit; and THAT the balance of the 2016 deficit be funded by the 2018 tax levy.

RESOLVED THAT Report CORP2017-015, Vacant Unit Rebate Program Update, be received; THAT the Province of Ontario be requested to provide regulatory authority to: 1. To bring the vacancy rebate for Commercial and Industrial Properties to zero (0) in 2018; 2. To include in the eligibility criteria the following: a. the vacant building, or portion of, is not less than 1,000 contiguous square feet. b. the City’s Property Standards By-law be adhered to during the period of the vacancy to be eligible for a rebate. c. an administration fee, as established by the City’s Consolidated Fees By-law be charged for the application. d. A building, structure or portion of building would not be eligible for a rebate Regular Council Meeting April 18, 2017 Page 20 of 29 where the rebate percentage of 0.00% applies for a taxation year. e. Where there was a strike, lockout or other labour disruption that caused the stoppage of the activity that was undertaken at the property during the period of application, the property would not be eligible for a rebate. f. Where there was an order under the City’s Property Standards By-law or an order by the Chief Building Official against the property for the period of the vacancy, the property would not be eligible for a rebate; THAT the Ministry of Finance be advised of Council’s request for changes to the Vacancy Rebate Program; THAT the Ministry of Finance be requested to delay the interest requirement on 2017 Vacancy Rebates as a result of request for cha

RESOLVED THAT Report PUR2017-031, 2015-77-CP Design and Installation of an HVAC System at 180 Kent Street West - Additional Work, be received; and THAT the additional work covered by the Change Order for the HVAC System at 180 Kent Street West be awarded and approved through the tender process.

RESOLVED THAT Report PUR2017-031, 2015-77-CP Design and Installation of an HVAC System at 180 Kent Street West – Additional Work, be received; THAT Carmichael Engineering Ltd. be selected for the award of 2015-77-CP Change Order for HVAC System at 180 Kent Street West – Additional Work not Regular Council Meeting April 18, 2017 Page 21 of 29 to exceed the price of $158,500 plus HST; THAT Project (953170100) HVAC Replacements at Lindsay Service Centre be reduced in the amount of $330,000 and this balance be transferred to the Capital Projects Reserve; THAT Project (953150300) HVAC Replacements at Lindsay Service Centre be increased by an additional $330,000 of funding from the Capital Projects Reserve; THAT subject to receipt of the required documents, the Mayor and Clerk be authorized to execute the Amending Agreement to add the additional work to RFP 2015-77-CP; and THAT Purchasing Division be authorized to issue a purchase order.

RESOLVED THAT Report SOC2017-001, Child and Family Centres, be received.

RESOLVED THAT the delivery of the Child and Family Centre Program for the City of Kawartha Lakes and Haliburton County be a single source award to the Ontario Early Years Centre for the next two (2) years.

RESOLVED THAT Corporate Services staff proceed with a Request for Proposal procurement process for the selection of a Service Provider for a Child and Family Centre for the City of Kawartha Lakes and Haliburton County.

RESOLVED THAT Resolution Number CR2017-289 be amended by deleting: THAT the commercial tax ratio be applied to the landfill property class.

RESOLVED THAT the landfill tax ratio be the maximum allowable ratio as established by the Ministry of Finance.

RESOLVED THAT Report PW2017-004, Limited Service Agreements - Unassumed Roads, be received; THAT the policy entitled Seasonal Level of Service Policy appended to Report PW2017-004 be adopted and numbered for inclusion in the City's Policy Manual; THAT staff be directed to issue notice to Fulsom Crescent and Mink Alley that winter control services will not be provided after April 30, 2019; and THAT all existing Limited Service Agreements for Unassumed Roads be cancelled effective April 30, 2017 and service be continued through the Seasonal Level of Service Policy.

RESOLVED THAT due to the unique circumstances, that staff be directed to continue winter control only for Antiquary Road.

RESOLVED THAT the Minutes of the April 5, 2017 Planning Committee Meeting be received and the recommendations be adopted.

RESOLVED THAT a By-law to Establish Tax Rates for the Year 2017 be read a first and second time.

RESOLVED THAT the by-law be amended as follows: THAT Section be deleted and replaced with the following: 2.01 Adoption: The Council adopts the estimates of all sums required during the year 2017 for the purposes of the City in the gross amount of $200,699,330 and, in the net amount of $103,020,223; THAT Section 5.02 be deleted and replaced with the following: 5.02 Rates: For the year 2017, there shall be levied and collected on the Regular Council Meeting April 18, 2017 Page 26 of 29 assessment in each property class in Kawartha Lakes, according to the last assessment roll for the City as amended by MPAC, the rates of taxation for current value assessment for general purposes to raise a sum of $79,880,962. the amount set out in Schedule "B" in column 'a' as the General Levy. 2017 Budget Requirement $79,072,797 2016 Deficit (approx.. 50%) $600,000 2017 Generally Rated Streetlights $208,165 Total General Levy $79,880,962 THAT Schedule "B" be deleted and replaced with Schedule "B" that contains the recalculated General Tax Rates.

RESOLVED THAT the by-law, as amended, be read a third time, passed, numbered, signed and the corporate seal attached.

RESOLVED THAT a By-law to amend By-law 2016-206, The Consolidated Fees By-law in the City of Kawartha Lakes (Amendment No. 2) be read a first and second time.

RESOLVED THAT the by-law be amended: to change 50 kg to 150 kg and to read: Sorted Leaf and Yard Material over 150 kg $100/tonne; and Regular Council Meeting April 18, 2017 Page 27 of 29 to change 0.4 cubic yard to 1.0 cubic yard to read: Sorted Leaf and Yard Material over 1.0 cubic yard $12/50/cubic yard.

RESOLVED THAT a By-law to Adopt a Purchasing Policy for the City of Kawartha Lakes be read a first and second time.

RESOLVED THAT Schedule A to the By-law be amended by deleting 3.1 and replacing it with: 3.1 Procurement awards for tenders valued at $100,000 or greater, that contain a change in scope, have an irregular result as per Section 5.0, are a single or sole source, or are anticipated to result in the Council approved budget being exceeded (by $10,000 or greater) must be approved by Council.

RESOLVED THAT a by-law to Repeal By-law Number 2013-251 being a By-law to Adopt a Purchasing Policy for the City of Kawartha Lakes be read a first, second and third time, passed, numbered, signed and the corporate seal attached.

RECOMMEND THAT Report PLAN2017-017, respecting Part Lot 19, Concession 10, 57R-5049, Parts 1 to 4, geographic Township of Emily, City of Kawartha Lakes, Application No. D06-17-008, be received; THAT Zoning By-law Amendment Application D06-17-008, Part Lot 19, Concession 10, 57R-5049, Parts 1 to 4, geographic Township of Emily, City of Kawartha Lakes, be

RECOMMEND THAT Report PLAN2017-019, respecting Culture and Heritage policy amendments to the City of Kawartha Lakes Official Plan, The Lindsay Official Plan and the Fenelon Falls Official Plan, be received; THAT the proposed Official Plan Amendment, substantially in the form attached as Appendix A be